Handling the Belt’s timekeeping and payroll has long involved a complex process, according to Director of Information Technology Bob Whitlock.

Punches entered into a timekeeping system captured hours worked and generated a file that was extracted by a proprietary “black box,” where calculations were performed. After that step, the processed information was sent into the accounting system, which generated checks.

Whitlock said the lack of transparency in that middle step created challenges.

At the same time, Transportation employees relied on a separate crew calling system, Crew Pro, to bid on and receive job assignments, adding another layer to the process.

The Belt’s workforce, represented by 11 unions with detailed agreements, made timekeeping and payroll even more intricate, so President Jerry Peck asked Whitlock to find a better approach.

The solution was a transition to ADP, which combines timekeeping, payroll and scheduling into one platform, replacing the older time stations and streamlining the process.

Whitlock said transparency is a key enhancement as employees can see their punch-in and punch-out times at one of 18 terminals across the Belt’s property or on a mobile device within range of the business office. The system also allows employees to view accruals, request time off and access paystubs.

Whitlock says employees can preview their paycheck up to four days in advance, and the system will automatically populate timesheets, reducing manual input.

After a period of parallel testing, Whitlock said the new system will go fully live June 1, with some final details to follow.